Procurement & Warehouse for Dynamics 365 — privacy policy

Who controls the data

Our customer — the company that uses the app — controls the business data in it and the data read from its Dynamics 365 environment. Enkima processes that data only to provide and support the app.

What the app handles

• User accounts: username, full name, roles, groups, and the companies and warehouses each user can access. Passwords are stored only as secure hashes.
• Business documents: purchase orders, vendor returns, transfers, receipts, approvals, prices, items, vendors, warehouses and barcodes, created in the app or read from Dynamics 365.
• An audit log of who did what and when on each document.
• Server logs needed to run and secure the service, such as request times and errors.
• In the mobile app, the camera is used only to scan barcodes on the phone; images are not stored or uploaded.

How it is used

• To run the purchasing and warehouse workflow, apply approvals and permissions, and send the documents to the customer’s Dynamics 365 environment.
• To give support when the customer asks for it.
• We do not sell data and do not use it for advertising.

Connection to Dynamics 365

The app connects to Dynamics 365 through an app registration that the customer creates and controls in Microsoft Entra ID. The customer can revoke this access at any time.

Where it is stored and how it is protected

Depending on the agreement, the app runs on the customer’s own servers or on servers operated by Enkima. All traffic is encrypted (HTTPS), access follows each user’s roles, and sign-in attempts are limited.

How long it is kept

Data is kept while the customer uses the app. When the service ends, it is deleted or returned to the customer within 90 days, unless the law requires keeping it longer.

Requests

Users can ask their company’s administrator to see, correct or delete their data, or contact us at [email protected].

Changes

If this policy changes, we will update this page and the date below.

Last updated: 9 November 2026